Weather Backup Plan

All companies assigned to an umbrella Outdoor Meeting Space are eligible for an indoor backup space. Enclosed spaces including Bungalows or Corporate Village will not have alternate locations during inclement weather.

NACDS has the sole responsibility for deciding when the weather backup plan will go into effect. The decision of when and what hours the weather backup plan is operational will be determined by NACDS and communicated to attendees.

Notification will be sent out via electronic communications including email, the Annual Meeting Event App, ANN the AI chatbot, and the Annual Meeting website.

Indoor weather backup spaces will be available at the start of that day’s Strategic Exchange appointment hours. All meetings must conclude by 4:30 PM.

All companies with umbrella outdoor meeting space will be notified if the weather backup plan is being implemented. At such time, please move to your assigned weather backup location indoors. In addition, please contact your scheduled appointments. All meetings must conclude by 4:30 PM.

NACDS has assigned all indoor locations. Due to the limited available space, location change requests will not be permitted.

No. Due to existing Annual Meeting programming requirements and overall limited available space, your assigned weather backup space may change on a daily basis.

Each indoor weather backup space will consist of your company sign, table, four chairs and bottled water.

No. Your assigned outdoor meeting space umbrella is your main location and must be used if the weather backup has not been activated.

NACDS strongly recommends that you collect cell phone numbers of the individuals that you are scheduled to meet with prior to arriving in Palm Beach. NACDS will communicate electronically to all attendees when the weather backup plan will go into effect. Your assigned umbrella Outdoor Meeting Space number will remain the same indoors. The location of your table within the hotel can be accessed via the Annual Meeting website, the event app, and electronic signage throughout the hotel. An NACDS representative will also be in each meeting room to assist in locating the various indoor space assignments.

Time permitting, we will open all umbrella Outdoor Meeting Spaces for use.

No. If we reopen outside, you may continue your appointments inside or outside. However, it will be your responsibility to confirm the meeting location with your scheduled appointment attendees.

No, due to the rooms serving multiple functions, they will not be available outside the official Strategic Exchange Appointment hours. All meetings must conclude by 4:30 PM.

The cooler will remain outside with your original space. All beverages and snacks pre-ordered will still be delivered to your cooler, weather depending.

Lunch orders placed in advanced will not be delivered to your umbrella outdoor meeting space if weather backup is implemented. You will not be charged for these orders.

Mary Medawar, mmedawar@nacds.org,  (703) 837-4633