Strategic Exchange

The Annual Meeting provides numerous opportunities to meet and discuss strategic issues with key trading partners.

Strategic Exchange Appointments

Strategic Exchange Appointments, which are traditionally made in advance of your arrival, set the stage for profitable business initiatives implemented in part through future opportunities at the NACDS Total Store Expo.

Various venues at The Breakers will be used to support these important gatherings. Strategic Exchange Appointments take place in a variety of meeting spaces including Umbrella Spaces, Bungalows, Corporate Village, and Indoor Meeting Spaces. Special policies regarding reservations and use are described below. Availability is limited. Please follow the procedures in acknowledging your company’s interest.

The Annual Meeting is strategically focused and adheres to a noncommercial format. NACDS prohibits the scheduling of business or social functions during official conference events. Please read the Annual Meeting Rules and Regulations in their entirety.

Please contact Jim Whitman, Sr. Vice President of the NACDS Member Programs & Services Department, at (703) 837-4610 or jwhitman@nacds.org if you have any questions concerning these policies.

Strategic Exchange Appointments

Strategic Exchange Space

Umbrella Spaces

Umbrella Spaces consist of a sun umbrella, table, and five chairs. Umbrella space holders may not set up product displays and/or equipment. Each umbrella space will also include a power station to charge your devices and battery operated 3-speed oscillating fan. Requests for Umbrella Space should be made through the completion of the umbrella request form.

Space Request Form

Bungalows

Bungalows include existing living room furniture, dining table, two folding chairs, refrigerator, and Flatscreen TV. Bungalow holders will only be permitted to set up small displays within the interior of the Bungalow. A small box of samples and literature are permitted.

Indoor Meeting Space

Indoor Meeting Spaces including Corporate Village, Mediterranean Ballroom, Gulfstream room, and South Mezzanine room space holders are permitted to set up limited product displays. (SEE RULES AND REGULATIONS regarding Indoor Meeting Space and Shipping).

Requests for Bungalows, Corporate Village, and Indoor Meeting Spaces should be made in writing to Jim Whitman at jwhitman@nacds.org.

Members who qualify for Meeting Space in 2023 will be contacted to determine their interest in retaining use of these facilities for this meeting. Past Meeting Space holders will be given a right of first refusal.

Freeman Service Kit

To assist in on-site logistics with Indoor Meeting space, NACDS has appointed Freeman as the General Service Contractor. Freeman will provide logistical and handling services including dollies, pallet jacks, forklifts, crate storage and transportation. Handling and storage fees will be assessed based on the weight of the shipment(s) received and Freeman will bill the responsible Member Company accordingly.

Shipments including all crated, skidded, pad-wrapped, and uncrated shipments MUST be shipped to Freeman’s attention and the responsible Member Company will be charged material handling fees at the published rates. Freeman staff will deliver shipments to the assigned meeting space. All shipment crates must be unpacked by 5:00 p.m. each day and all empty crates will be removed from the hotel premises thereafter.

Freeman Service Kit (Online)

Freeman Service Kit (PDF)

Rules & Regulations

Please read and familiarize yourself with the Annual Meeting Rules & Regulations prior to registering.

Rules & Regulations

A limited amount of private event space is available during the Annual Meeting. Requests for space should be made in writing to Toni Gonzalez at tgonzalez@nacds.org and include the date, time, and the number of people expected to attend the event.

Round out your company presence with a video link featured on your company profile on the Participants page. To add a video link, simply complete the request form. Questions? Contact Andrew Klapmust, Director, Membership Services at aklapmust@nacds.org.

REQUEST FORM

Register for annual meeting

It is the opportunities. It is the results. It is the relationships. It is the member service. All Chain and Associate Members in good standing with NACDS are invited to register and attend the Annual Meeting.

Strategic Exchange