Umbrella Spaces consist of a sun umbrella, table, and five chairs. Umbrella space holders may not set up product displays and/or equipment. Each umbrella space will also include a power station to charge your devices. Requests for Umbrella Space should be made through the completion of the umbrella request form.

Bungalows include existing living room furniture, dining table, two folding chairs, refrigerator, and Flatscreen TV. Bungalow holders will only be permitted to set up small displays within the interior of the Bungalow. A small box of samples and literature are permitted.

Indoor Meeting Spaces including Corporate Village, Mediterranean Ballroom, Gulfstream room, and South Mezzanine room space holders are permitted to set up limited product displays. (SEE RULES AND REGULATIONS regarding Indoor Meeting Space and Shipping).

Requests for Bungalows, Corporate Village, and Indoor Meeting Spaces should be made in writing to Jim Whitman at jwhitman@nacds.org.

Members who qualify for Meeting Space in 2024 will be contacted to determine their interest in retaining use of these facilities for this meeting. Past Meeting Space holders will be given a right of first refusal.

Member Companies unable to occupy and use the contracted space, should notify NACDS in writing on or before January 31, 2025. All meeting space fees paid, less a 25% fee per space for administrative cost, will be refunded if NACDS receives written notification of cancellation by January 31, 2025. No refund of any fees will be made if notice of cancellation is not received or if notice of cancellation is received after January 31, 2025.

To assist in on-site logistics with Indoor Meeting space, NACDS has appointed Freeman as the General Service Contractor. Freeman will provide logistical and handling services including dollies, pallet jacks, forklifts, crate storage and transportation. Handling and storage fees will be assessed based on the weight of the shipment(s) received and Freeman will bill the responsible Member Company accordingly.

Shipments including all crated, skidded, pad-wrapped, and uncrated shipments MUST be shipped to Freeman’s attention and the responsible Member Company will be charged material handling fees at the published rates. Freeman staff will deliver shipments to the assigned meeting space. All shipment crates must be unpacked by 5:00 p.m. each day and all empty crates will be removed from the hotel premises thereafter.

The Freeman Service Kit will be available in October.

Please read and familiarize yourself with the Annual Meeting Rules & Regulations prior to registering.